Lodging of account of election expenses - Preparation of rate charts

Election Commission's letter No. 76/2004/3 S. II, dated 17.03.2004 addressed to the Chief Electoral Officers of all States/Union Territories.

Subject:- Lodging of account of election expenses - Preparation of rate charts

I am directed to enclose herewith a copy of the Commission's letter No.76/2003/1.S II, dated 30th October, 2003, addressed to the Chief Electoral Officers of Madhya Pradesh, Chhattisgarh, Rajasthan, Mizoram and NCT of Delhi, on the subject cited in connection with General Election to Legislative Assemblies of these States

It was directed in the above referred letter that the District Election Officers shall compile the rate charts of the items shown in the list enclosed with the said letter on the basis of the rates prevailing in the district concerned and the rate list shall be furnished to all observers and to the designated officers appointed by the District Election Officers.

The instructions contained in the above mentioned letter dated 30th October, 2003 shall be strictly followed at the current General Elections to the Lok Sabha and Legislative Assemblies and at all future elections.

ELECTION COMMISSION OF INDIA

NIRVACHAN SADAN, ASHOKA ROAD, NEW DELHI-110001

Commission's letter No. 76/2003/1.S.II

Dated: 30th October, 2003

To

The Chief Electoral Officers of

(1) Madhya Pradesh, Bhopal

(1) Chhattisgarh, Raipur

(i) Rajasthan, Jaipur

(iv) Mizoram, Aizawl

(v) NCT of Delhi, Delhi

Subject: Lodging of account of election expenses - Preparation of rate charts

Madam/Sir,

I am directed to say that the Commission has recently revised the proforma for maintenance of accounts of election expenses by the candidates in the light of the recent amendment to Section 77 (1) of the Representations of the People Act. 1951 vide its letter No.76/2003 J. S. II, dated 14.10.2003.

In order to facilitate the scrutiny of expenditure which is to be maintained on a daily basis by the candidates in the prescribed proforma, the Commission has directed that all District Election Officers shall compile the rate charts of the items in the enclosed list on the basis of the rates prevailing in the district concerned. These rate lists be furnished to all Observers immediately on their arrival in the respective districts and to all designated officers appointed by the District Election Officer for scrutiny of accounts by the contesting candidates. A copy of this instruction may be handed over to the Observers by the District Election Officer upon their arrival.

RATE CHART

1. Hiring charges of Loudspeaker with amplifier and microphone

2. Construction of podium/ pandal (standard size to seat 4-5 persons)

3. Cloth Banner

4. Cloth Flags

5. Plastic Flags

6. Hand Bills (cost to be calculated and print order ascertained from printer- refer 127A of R. P. Act, 1951).

7. Posters

8. Hoardings

9. Cut outs (wooden)

10. Cut outs (Cloth/Plastic)

11. Video Cassettes

12. Audio Cassettes

13. Erection of Gates

14. Erection of Arches

15. Daily hiring charges of vehicles

(i) Jeep/Tempo/Trucker, etc.

(ii) Sumo/Qualis (iii) Cars

(iv) Three-Wheelers

(v) Cycle - Rickshaws

16. Hiring charges of hotel rooms/guest houses

17. Charges of drivers, salary

18. Hiring charges of furniture (chairs, sofa, etc.) and fixtures

19. Hiring charges of hoarding sites from municipal authorities.

20. Other items commonly used in a district (DEO to prepare rate list of such items.